Secretary II, Division of Management and Marketing (Part Time)

Position Information

Position Information

Position Title Secretary II, Division of Management and Marketing (Part Time)
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Associate Dean
Department Div of Management & Marketing (School of Business)-2D3
Requisition Number P17061
Position Type Replacement
Job Category Part-Time Staff - Variable
FT/PT Part-time
Initial Work Location Taylorsville Redwood Campus
Starting Salary $10.86 - $11.93
Job Open Date 08/09/2017
Job Close Date
Open Until Filled Yes
Priority Review Date
Job Summary

1. To act as secretary for the division, working closely with staff, students and faculty.

2. Assist in performance of clerical functions which include producing correspondence and reports.
using electronic mail, maintaining electronic files, answering telephone and returning messages.

3. Provide general office coverage, and assist other division admins and other School of Business departments and divisions as needed.

4. The Administrative Assistant will train, mentor, and assign tasks to the part-time secretary.

Essential Responsibilities and Duties

1. Perform clerical functions which will include creation, organization, and maintenance of electronic and paper documents.

2. Utilizing software, such as Microsoft Office Suite, Microsoft Outlook, and possibly desktop publishing, and design software.

3. Utilize office equipment to produce, compile and edit quality memorandum, correspondence, reports, etc.

Assist Administrative Assistant in perform ingsecretarial duties, such as creating agendas, scheduling meetings, preparing minutes, and arranging luncheons. Making travel arrangements, filing, and preparing reports.

4. Process fiscal and budgetary documents which may include department requisitions, supply orders and track inventories.

5. Maintain an accurate record of class schedules each term, and assisting full and part-time instructors with their teaching schedules and obtaining teaching materials.

6. Track mandatory training compliance for adjunct and FT instructors.

7. Contribute to the production of public relations pamphlets and student recruitment materials as needed.

8. Maintain the physical appearance of the office.

9.Other duties as assigned.

Essential Responsibilities and Duties Continued

Candidate may need to travel to other campus/program locations, as needed, by the Division.

Preferred Qualifications

1. Knowledge of Banner, Microsoft Outlook, and basic knowledge of budgeting & accounting.

2. Ability to use computer applications (i.e. Microsoft Word, Excell, Powerpoint, Microsoft Outlook, Banner).

3. Understanding of college policies & procedures.

4. Skill in the use of desktop publishing and design software.

Minimum Qualifications

1. One year of post high school education/training.

2. At least one year experience in an office setting.

3.Knowledge and skill with Windows, email, multi-line phone, and voice messaging.

4. Ability to alphabetize, and file.

5. Legible handwriting. Good written and oral communication skills.

Knowledge, Skills & Abilities

1. Ability to work well with a team, have excellent customer service skills, and be able to relate well with people.

2. Must be able to perform clerical tasks effectively and efficiently, under stress.

3. Must have effective oral and written communication skills.

4. Must be self-motivated, flexible, and quick to learn.

5. Ability to take direction, follow through, and complete projects in a timely manner.

6. Ability to understand the full function of the office, anticipate needs and be innovative in problem solving.

7. Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities and special needs.

Non-Essential Responsibilities and Duties
Special Instructions

To be considered for this position, submit a completed application, resume, cover letter, and high school and post high school transcripts. Additional consideration given for those who submit documentation that shows evidence of the minimum and preferred qualifications.

Salt Lake Community College may complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter
  2. Resume / Curr. Vitae
  3. Transcripts
Optional Documents
  1. Other Doc
  2. Letters of Reference