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Secretary III, Office of the Vice President of Student Affairs

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Salt Lake Community College will complete a criminal background check on the finalist. Please submit resume, cover letter, and references.

Position Information

Position Information

Position Title Secretary III, Office of the Vice President of Student Affairs
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Administrative Assistant, Vice President for Student Affairs
Department Vice President, Student Affairs
Requisition Number 17036
Position Type Replacement
Job Category Staff
FT/PT Full-time
Initial Work Location
Starting Salary Starting at $30,529
Job Open Date 08/29/2017
Job Close Date
Open Until Filled Yes
Priority Review Date 09/14/2017
Job Summary

Under minimal supervision, performs complex assignments and fulfills broad responsibilities in support of the Vice President for Student Affairs. Provides customer service and answers general inquiries about the College to students, employees, and others. Handles work of a highly confidential and sensitive nature.

Essential Responsibilities and Duties

Perform general office duties such as compile, produce, and edit quality finished memorandum, presentations, correspondence, minutes, and reports. Perform essential customer service duties to include: screening telephone calls and visitors, explaining Student Code of Conduct and departmental policies and procedures, answering questions, and making appropriate referrals. Schedule meetings and assist with the Vice President’s calendar. Serve as back up to the Administrative Assistant in the Vice President’s Office.

Conduct various projects, research and assignments for the Vice President for Student Affairs. Assist Student Affairs Directors with various projects including annual goal and assessment plans, program review, Student Fee Board presentations and budget and contract processing. Serve as the liaison between Student Affairs employees and Campus Labs. Maintain user access list with Campus Labs.

Organize and coordinate the annual Student Fee Board process including scheduling the meetings and departmental presentations, making packets for Fee Board members, compiling the PowerPoint presentations and other presentation materials, draft the Fee Board Decisions for Cabinet and the Board of Trustees and compile and send Student Fee notification letters to the departments. Processes fiscal and budgetary documents related to the Student Services Servicing budget, including departmental requisitions, requests for checks, orders and inventories. Assists with budget reconciliation processes as required.

Contribute content, update and maintain the Vice President for Student Affairs website. Work with social media applications to share VP events, news, etc.

Supervise student employees in the Vice President for Student Affairs Office. Coordinate the marketing, recruitment and selection of students to serve on various college-wide committees as Students at Large.

Other duties as assigned.

Essential Responsibilities and Duties Continued
Preferred Qualifications

a) Fluency in a second language, Spanish preferred.
b) Work experience in an educational setting
c) Experience with Banner and SLCC enrollment procedures

Minimum Qualifications

One year of higher education (minimum of 30 credits). Two years of direct experience.

Substitutions for education/experience on a 1:1 basis.

Knowledge, Skills & Abilities

Knowledge of:
a) Banner, CANVAS, DegreeWorks, and other technological platforms
b) Computers and software, including Microsoft Office Word, Excel, Access, PowerPoint, Publisher, and Windows 10.
c) College resources and enrollment procedures, including applying for financial aid and course registration procedures
Skills:
a) Comfort with various forms of technology and understands and uses appropriate methods, tools, and applications.
b) Problem solving skills, including research, creativity, and innovation
c) Judgment and decision-making skills
d) Excellent customer services skills required
e) Type 50 wpm.
Ability to
a) Plan, schedule and monitor own work
b) Communicate clearly and effectively orally and in writing with diverse populations a variety of constituent groups.
c) Present information to large and small groups
d) Collect and enter assessment data
e) Collaborate with other team members and SLCC departments
f) Work well under pressure and exert flexibility
g) Maintain multiple project timelines
h) Work individually and as part of a team
i) Use discretion in identifying and resolving complex problems and assignments
j) Work with a highly diverse student body and staff
k) Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties
Special Instructions

Salt Lake Community College will complete a criminal background check on the finalist.

Please submit resume, cover letter, and references.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • HigherEdJobs.com
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter
  2. Resume / Curr. Vitae
Optional Documents
  1. Letters of Reference
  2. Other Doc