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Administrative Assistant I, Center for Health and Counseling

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Please see Special Instructions for more details.

Salt Lake Community College will complete a criminal background check on the finalist.

Position Information

Position Information

Position Title Administrative Assistant I, Center for Health and Counseling
Open Internally or Externally External
If faculty, tenure track status
Reports to (title) Director, Center for Health and Counseling
Department Center for Health and Counseling-4D9
Requisition Number 17114
Position Type Replacement
Job Category Staff
FT/PT Full-time
Initial Work Location
Starting Salary $32,904
Job Open Date 12/22/2017
Job Close Date
Open Until Filled Yes
Priority Review Date 12/29/2017
Job Summary

Provide administrative support to the administrative director of the Center for Health and Counseling and general secretarial support to other staff members. Handle work of a confidential nature. May supervise part-time clerical employees. Maintain frequent college and community contacts.

Essential Responsibilities and Duties

Administrative Assistant to the Administrative Director of the Center for Health and Counseling.
Under limited supervision, provides administrative and secretarial support and office management to the Administrative Director of the Center for Health and Counseling.
Maintain and continuously improve the management of all office records, filing systems, working materials and daily incoming and outgoing work. Work involves fiscal reports, budget management and back-up web page maintenance.
Track, report, collect and prepare data for monthly and annual assessment reports.
Make all travel arrangements for Administrative Director for in and out of state travel including coordinating reimbursements.
Schedule meetings and appointments for Administrative Director.
Work within a college structure and coordinate with other administrative offices.
Operate in a positive, pro-active, productive and team oriented manner.
Able to communicate clearly and accurately in writing and orally.
Work with highly confidential information.
Process fiscal and budgeting documents which include department requisitions, accounts payable/receivable, accounts materials, and supply orders, inventories, personnel and employment records, travel vouchers, expense reimbursements, monthly and annual expense and budget reconciliations.
Handling receipting and depositing of revenues for all areas of the department.
Maintain files, perform research and analysis functions.
Maintain invoices, purchasing card information, and other financial files, including coordinating monthly financial purchasing card statements, allocations, and reimbursements.
Manage general secretarial affairs of the department which include partial supervision and delegation of part time staff, work with highly confidential information; analyze and implement new procedures and office systems, coordinate interoffice and interdepartmental communications, maintain frequent department wide, college wide and community contacts.
Perform clerical functions to compile, write, and edit quality-finished documents, compose business correspondence, reports, etc. using Microsoft Office Professional Suite.
Manage general affairs of office and clinic which may include initiating work orders for building maintenance, custodial requests, telephone maintenance of computer office equipment, etc.
Participate actively in weekly staff meetings.
Other duties as assigned.

Essential Responsibilities and Duties Continued
Preferred Qualifications

Experience in a medical clinic.

Experience with patient management and electronic medical record systems.

Experience with Banner preferred.

Minimum Qualifications

Two (2) years of closely related post-high school education.

Two(2) years of closely related, paid full time administrative assistant/secretarial work experience.

Knowledge, Skills & Abilities

Strong computer skills; proficient in Microsoft Office Professional Suite, social media platforms and other office software.

Accurate keyboarding, composing, and proofreading business correspondence required.

Strong business English, including effective writing, spelling, vocabulary, and punctuation.

Working knowledge of accounts payable, accounts receivable, and reconciliation of budgets according to proper procedures.

General office procedures and methods.

Knowledge of procedures in medical clinic and patient health care systems.

Prioritize and complete duties with minimal supervision.

Follow written and oral instructions and directions effectively.

Research and analyze information.

Supervise and coordinate activities with others.

Work with and safeguard highly confidential information.

Work independently on a multi-task level.

Compose, write and edit high quality correspondence, documents and reports.

Ability to understand and follow department, division and college policies and procedures.

Be flexible, highly organized, and innovative.

Work well under pressure.

Relate to and communicate well with a diverse staff and student population.

Ability to provide excellent customer service both internal and external to the college.

Regular attendance and punctuality are expected.

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.

Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties
Special Instructions

Salt Lake Community College will complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume / Curr. Vitae
  2. Cover Letter
  3. Letters of Reference
  4. Other Doc