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Specialist 2, Academic Engaged Learning Program

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Please see Special Instructions for more details.

Resume, cover letter, LinkedIn profile. Salt Lake Community College will complete a criminal background check on the finalist.

Position Information

Position Information

Position Title Specialist 2, Academic Engaged Learning Program
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Coordinator 3, Academic Engaged Learning Program
Department Learning Advancement - 2A0
Requisition Number 17120
Position Type Replacement
Job Category Staff
FT/PT Full-time
Initial Work Location
Starting Salary Starting at $32,904
Job Open Date 01/09/2018
Job Close Date
Open Until Filled Yes
Priority Review Date 01/16/2018
Job Summary

Under limited supervision, support the coordinator with daily operation of the Engaged Learning Program, which includes academic service-learning and study abroad. Support the service-learning program, which includes marketing and promotion, supporting professional development offerings for faculty, and managing the service-learning student project fund. Support foreign and domestic travel programs, disseminate information to students, market programs, offer student and faculty support and advising, and manage travel forms and logistics. Includes general administrative and senior level secretarial support, general office management, developing and tracking budgets and grant related projects. Help manage inventory, facilitate meetings and/or attend and take notes, organize and provide logistical support for special events and professional development activities; interact with campus departments, faculty, and community partners.

Essential Responsibilities and Duties

Promote study abroad program through staffing study abroad tables, visiting classrooms and electronic media; answer questions about the program via e-mail, telephone or walk-ins; create and produce fliers, posters or brochures, social media or email promotions for the study abroad program; Maintain records for Study Abroad program including payments and forms; assist with logistics for lodging, in-country transportation, itinerary research and development as needed, attend and/or help facilitate study abroad orientations; advise students, budget development and budget tracking through Banner for individual study abroad programs; update and maintain website and study abroad forms; update Study Abroad handbook; support evaluation of the program. Work with numerous campus departments, staff, faculty, students and community members on travel related issues.

Support service-learning program including maintaining course lists; marketing, program, and professional development promotion and management, Support Service-Learning Grant & Designation program and process payments. Facilitate course schedule tagging and quantitative and quantitative evaluation of the service-learning program; track number of faculty, classes, and students participating; maintain records of current service-learning courses and syllabi; correspond with faculty, and provide some faculty support, especially regarding service hours tracking; support and promote events, create flyers, manage registration, and logistics. Update print and web material.

Manage the Service-Learning Student Project Fund; process, track and approve projects and final reports; issue reimbursements and manage LCD checks; purchase supplies as needed; correspond with students; track budgets; promote program to students and create marketing material for service-learning faculty, and departments; help facilitate the Engaged Learning Celebration and student tuition waivers, visit partner sites and/or project events for support and documentation.

Support office operations and overall office management; provide assistance to office walk-ins and general customer support; run errands on and off campus, occasional staffing of early morning, evening and weekend events. Create and maintain contact/distribution lists, organize mailings and/or electronic newsletter content, operate office copy machines. Order office supplies and manage program libraries.

Support Domestic Study Program including, maintaining, records, budgets, quantitative reporting, advise students, promotion or program, via flyers, brochures, email, social media, answer general questions, update and maintain website, forms, support evaluation, itinerary research and development, handbook, and faculty forms.

Other duties as assigned.

Essential Responsibilities and Duties Continued
Preferred Qualifications

Customer service and some accounting skills.

Bachelors Degree.

Minimum Qualifications

Associates Degree.

Two (2) to four (4) years full-time, paid, direct work experience.

Knowledge, Skills & Abilities

Superior organizational skills; customer service and phone etiquette;
knowledge of general office procedures including tracking and developing budgets, filing and inventory; proficient and accurate typing skills; superior computer skills including word processing (Word, PowerPoint, Publisher and/or Canva, Outlook, Excel, etc.), internet research, and office e-mail correspondence, database maintenance; foreign travel research and Study Abroad management; awareness of civic/community engagement and volunteerism in higher education; special event development and staffing; schedule and organize meetings; student advising and correspondence; create publicity and marketing materials; work accurately with attention to detail a must; excellent proofreading, writing and editing skills; follow written and oral instructions; perform tasks effectively under stress; excellent verbal skills; work well with and communicate effectively with diverse groups including faculty, staff, students, community members and foreign visitors and guests; organize and set priorities; work independently; perform tasks in a fast paced, multi-tasking office situation; work with and maintain confidential information; self- motivated and a team player; occasionally be able to work occasional before hours or after hours. Dependable and reliable. Maintain good working relationships across the College.

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties

Requisitions; purchase supplies

Special Instructions

Resume, cover letter, LinkedIn profile.

Salt Lake Community College will complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • HigherEdJobs.com
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter
  2. Resume / Curr. Vitae
Optional Documents
  1. Letters of Reference
  2. Other Doc