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Facilities Supervisor 2, Receiving, Distribution, Surplus

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Please see Special Instructions for more details.

Salt Lake Community College will complete a criminal background check on the finalist. Applicant must have a valid Utah driver license.

Position Information

Position Information

Position Title Facilities Supervisor 2, Receiving, Distribution, Surplus
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Fleet & Logistics Coordinator
Department Facilities Distribution - 3J9
Requisition Number 17121
Position Type Replacement
Job Category Staff
FT/PT Full-time
Initial Work Location
Starting Salary $35,071 - $39,455
Job Open Date 01/09/2018
Job Close Date
Open Until Filled Yes
Priority Review Date 01/17/2018
Job Summary

Supervise the daily operation of the Central Receiving and Distribution, Couriers, Surplus pick up, warehousing, sales (retail and auction sales) and disposal surplus property, Advertise and display (posting of all college informational banners), Facilities Warehouse (inventory control, organization, pulling items to be reused by the college). Creating and closing work order while insuring that all work order(s) and other request are completed in a timely order.

Essential Responsibilities and Duties

Currently supervise three-campus Mail distribution, Shipping and Receiving locations. Ensure that all materials and goods delivered to the college are properly received and accounted for, inspect for damage, and prepare for delivery to user departments in a timely manner. This includes inspections for damage and claims where necessary, accurate completion of automated receiving tasks, user department notification of rush deliveries, tracking of items purchased but not received, and logging transfer of accountability for items from receiving to user departments. Ensure outgoing materials are properly packaged and shipped by most suitable common carrier at most advantageous rate and with proper insurance coverage. Ensure timely, efficient delivery of goods and materials to on- site user departments, including proper tracking and signature transfer of accountability from Receiving & Distribution to the user department. Determine pickup and delivery needs of each College location, determine most time-efficient routes, and ensure that all inter-campus movement of mail and materials is timely to user departments. Supervising part-time staff to ensure delivery is on track as well as their use of the Sprocket work order system for time entry and package tracking. Conduct all the training for all new couriers and do refresher training every six months.
Currently supervise 6 part time staff that pickup all surplus items from all College locations. Manage the daily surplus retail sales and auctions web sales. Assist with the manager on pricing and proper recycling and disposal of all surplus items that cannot be sold. Follow up on all surplus work orders, including scheduling, where the items are stored and what items to place online for auction sales. Supervise 1 part-time administrative assistant to input all surplus college assets and ensure they are properly inventoried and sent to Property Control with weekly Reports. Coordinate with the college Property Control office along with State of Utah Surplus office. Coordinate with the College Cashier office on all deposits, and petty cash accounts. Coordinate and work closely with Utilities Supervisor and Crew on picking up surplus items that are too large for the surplus crew to handle and along with college projects that requite both crews to work properly do the job safely and in the shortest amount of time. Currently supervise the organization and inventory all Furniture stock, Surplus items along with storage of college property at the warehouse currently 30,000 square feet. Manage and maintain all records and data with PublicSurplus.com and GovDeal.com coordinate all items to be placed on the auction website, watch the bidding, and provide customer services if there are questions or concerns on the items that have been posted and accounts with all paid times. Scheduling items to be packages and prep for shipping or customer pickup from the warehouse or other college locations.
Supervise 9 part time divers and 2 full time for Central Receiving and Distribution, ensure that all packages that arrive are delivered by the end of the day, account for all PO’s that are received in accordance with Purchasing and Business office procedures and policies. Coordinate all small and large deliveries with department crew or with other college departments.
Supervise 2 full time staff, 15 to 20 part time staff this can also include student and international student part time staff. The staff is responsible for all incoming packages, ensure timely deliveries of all college purchases.
Coordinate all pick ups all college surplus property that is no longer needed by the college departments. by following Federal, State and College surplus policy and procedures.
Work closely with other Facilities crafts, including Utilities, Recycling and Waste Services.
Ensure maintenance of all vehicles and equipment by working with College Fleet Manager. Work with the Fleet manager HOV training, forklift training.
Petty Cash / Purchasing Card usage and coordinate with Fleet / Surplus / Central Receiving / Mail Supervisor all vendor purchases using VISA Purchasing Card, Limited Cash Draft, or Petty Cash and coordinate with Facilities Services accounting policies and procedures. Ensure that all purchases adhere to College policies and procedures. Purchase all office supplies and consumables for shipping and receiving, conduct training, coordinate and meet with all Shippers “UPS, USPS, Fed-Ex, etc…” and vendors. Oversee all Purchase Orders received by the college are tracked and informing business office to aid in proper closing of all purchase orders. Work closely with the Business office, Accounts Payable and Receivable, President’s Office, and purchasing office. Follow up on all lost packages.
Other Duties as Assigned.

Essential Responsibilities and Duties Continued
Preferred Qualifications

3 to 5 years of Shipping and Receiving,
3 to 5 years of Retail sales
Commercial Driver License Class A or B with Air breaks and Passenger endorsement.
Retail or warehouse or shipping and receiving experience helpful.

Minimum Qualifications

Associates Degree
2-4 years of direct, full-time experience.
Experience within a surplus department or warehouse application.
Valid Utah driver’s license.
Trade off 1:1 in experience/education requirement

Knowledge, Skills & Abilities

Knowledge of:
-Receiving, distribution, warehousing, and mail industries, including technology, trends, services, product usage analyses and long range growth projections.
-Proper hazardous materials handling;
-Basic accounting, budgetary, and fiscal operations;
-Purchasing card and petty cash reconciliation;
-College operations, policies and procedures;
-Interdepartmental billing methods and techniques.

Skills with:
-Supervision of staff, training, & motivating employees;
-Materials handling and receiving;
-Accurate and precise record keeping;
-Inventory control;
- Microsoft Office: Word, Excel, Access, Outlook and other;
- Banner;
- Sprocket;
- Smart Track Package and Mail Tracking;
- Online auctions software;
- Fleet Focus;

Ability to:
-Collect and analyze data;
-Perform statistical analysis and growth projections;
-Troubleshoot mail processing and receiving hardware and software problems;
-Interact successfully with vendors on acquisition and maintenance of equipment;
-Make decisions and draw accurate conclusions;
-Solve problems effectively;
-Organize and direct multiple activities and processes concurrently;
-Safeguard confidential information;
-Work within departmental guidelines and procedures;
-Use a variety of automated business, accounting, materials tracking, spreadsheet, and database programs and functions;
-Keep accurate and complete records;
-Control inventory;
-Work well under pressure;
-Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
-Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Non-Essential Responsibilities and Duties

Assist and coordinate with Utilities with setup and take downs and movement of college property.
Assist with Fleet with transportation of college vehicles.

Special Instructions

Salt Lake Community College will complete a criminal background check on the finalist. Applicant must have a valid Utah driver license.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • HigherEdJobs.com
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume / Curr. Vitae
  2. Cover Letter
  3. Letters of Reference
  4. Other Doc