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Secretary II, School of Arts, Communication, & Media (Part Time)

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Please see Special Instructions for more details.

Salt Lake Community College may complete a criminal background check on the finalist.

Position Information

Position Information

Position Title Secretary II, School of Arts, Communication, & Media (Part Time)
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Dean, School of Arts, Communication and Media
Department School of Arts, Communication, & Media-2T0
Requisition Number P17198
Position Type Replacement
Job Category Part-Time Staff - Variable
FT/PT Part-time
Initial Work Location South City Campus
Starting Salary $10.86 - $11.93
Job Open Date 01/26/2018
Job Close Date
Open Until Filled Yes
Priority Review Date
Job Summary

Perform intermediate level secretarial duties, including maintaining records and files; answer multiple phone lines, direct calls, take messages; compile and type correspondence, reports, and minutes from written or dictated material. Assist with events and programs as needed. Comfortable with speaking in public, conducting tours with prospective students, and assisting with promotional efforts, including occasionally running informational booths at events. May require occasional early morning or later evening hours. Ability to work with and safeguard confidential information a must. Provide effective and professional communication both face-to-face and via telephone.

Essential Responsibilities and Duties

Assist with event and program logistics, including scheduling and arranging requested services.
Assist with scheduling and leading campus tours. Work effectively in a team environment. Communicate effectively with a wide variety of people through oral and written communications. Work accurately with detail oriented materials. Complete multiple tasks effectively. Direct walk-in traffic and disseminate information
Ability to work with and safeguard confidential information. Take minutes for meetings as needed. Open, sort and distribute mail daily. Accept, track and distribute incoming and outgoing paperwork
Intermediate proficiency with technology: Microsoft Office Suite and Outlook.

Essential Responsibilities and Duties Continued
Preferred Qualifications

Some flexible hours may be required. Professional communication and customer service. Awareness of College policies, procedures and operations.

Minimum Qualifications

High School Education with experience working in an office and customer service experience.

Knowledge, Skills & Abilities

Must be able to work with confidential documents. Must be able to perform clerical tasks effectively under stress. Must have effective communication skills, customer service skills and diplomacy skills.
Needs knowledge and skill with Microsoft Office Suite, Outlook, Windows, network systems, electronic mail and voice messaging minute or note taking, and database usage and entry.

Self-motivated team player with the ability to organize and set priorities. Detail and accuracy orientated with the capacity to work well under pressure. Proficient typing skills with the ability to learn a variety of software programs. Ability to operate office equipment with knowledge of general office procedures. Knowledge of College policies, procedures and operations preferred. Basic accounting skills and some experience with Adobe Photoshop a plus. Customer Service knowledge and skills.

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities and special needs.

Non-Essential Responsibilities and Duties

Other duties as assigned.

Special Instructions

Salt Lake Community College may complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Cover Letter
  2. Resume / Curr. Vitae
  3. Letters of Reference
  4. Other Doc