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Specialist, Records & Data Management (Part Time)

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Please see Special Instructions for more details.

Salary will be $10.36 an hour. 29 hrs a week Flexible schedule between 8:00 am - 4:30 pm. Salt Lake Community College may complete a criminal background check on the finalist.

Position Information

Position Information

Position Title Specialist, Records & Data Management (Part Time)
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Records & Data Management Coordinator
Department Office of the Registrar and Academic Records
Requisition Number P17199
Position Type Replacement
Job Category Part-Time Staff - Variable
FT/PT Part-time
Initial Work Location Taylorsville Redwood Campus
Starting Salary $10.36
Job Open Date 01/26/2018
Job Close Date
Open Until Filled Yes
Priority Review Date
Job Summary

This position is responsible for managing student records, ensuring integrity of data entry, upholding policies and regulations, and completing a multitude of varying tasks each day. This position assists students, faculty, staff, and community, in answering inquiries, and researching and resolving records, registration, and other issues. The Specialist is expected to learn, know, and perform all duties of the Registrar’s records and front office teams. The position handles a high volume of paperwork, data entry, e-mail, phone calls, and has constant contact with both internal and external customers. The Specialist is extremely detail-oriented and accurate, and able to problem solve, make knowledgeable decisions, and multi-task frequently and consistently. The Specialist is also tasked with providing outstanding customer service to students, parents, alumni, faculty and staff through a variety of contacts.

Essential Responsibilities and Duties

Maintain, update and process student records. This includes but is not limited to archiving, scanning/indexing, registration, grading, address/name changes, program of study changes and other data entry processes/procedures as it relates to the student record.
Responsible for ensuring that assigned tasks are completed in compliance with various institutional and regulatory requirements.
Research and resolve discrepancies, and problems within student records.
Collaborate with students, staff and faculty to provide cross-functional support in the Registrar’s Office.
Attend/provide necessary training’s and other meetings to support effectiveness within the position as required.
Maintain high regard for student privacy in accordance with the FERPA privacy policies and procedures.
Consistently demonstrate high standards of integrity by supporting the College’s mission, vision and values and adhering to institutional policies.
Participate in general office duties including responding to emails, answering calls both internally and externally with questions regarding Registrar’s Office functions, and assisting walk-ins.
Travel to other campus locations as needed.
Other duties as assigned.

Essential Responsibilities and Duties Continued
Preferred Qualifications

Comfortable with computers and ability to learn new programs.
Detail oriented and self-motivated with good customer service skills. Knowledge of SLCC Banner and/or Nolij system is preferred.
Prior experience in higher education, particularly in a records or registration setting.

Minimum Qualifications

High School Diploma and experience with computers and customer service.

Knowledge, Skills & Abilities

Self-starter skills and the ability work on tasks and projects independently.
Ability to work in close team environment.
Basic knowledge of computers and able to use a keyboard efficiently.
Ability to learn new programs and remember details.
Works well with minimal supervision and has good customer service skills.
Work well with a wide variety of people. Civility and urbanity are expected attributes.
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities and special needs.

Non-Essential Responsibilities and Duties

File, sort and shred documents.

Special Instructions

Salary will be $10.36 an hour.

29 hrs a week
Flexible schedule between 8:00 am – 4:30 pm.

Salt Lake Community College may complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • HigherEdJobs.com
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume / Curr. Vitae
  2. Cover Letter
  3. Letters of Reference
  4. Other Doc