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Specialist II, Auto Award (Part Time)

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Please see Special Instructions for more details.

Office hours are 8:00 am to 4:30 pm. 29 hours a week. Salt Lake Community College may complete a criminal background check on the finalist.

Position Information

Position Information

Position Title Specialist II, Auto Award (Part Time)
Open Internally or Externally External
If faculty, tenure track status Not Applicable
Reports to (title) Coordinator, Graduation
Department Catalog & Scheduling (Student Affairs)-4J6
Requisition Number P17220
Position Type Replacement
Job Category Part-Time Staff - Variable
FT/PT Part-time
Initial Work Location Taylorsville Redwood Campus
Starting Salary $11.94 - $13.12
Job Open Date 03/05/2018
Job Close Date
Open Until Filled Yes
Priority Review Date
Job Summary

Under the direction of the Graduation Coordinator, work with student populations who are eligible for auto awarding. Accurately input data. Demonstrate strong understanding and knowledge of academic records policy and procedure, including graduation. Work closely with the Banner and DegreeWorks reports.

Essential Responsibilities and Duties

Enter large amounts of data into student information system. Work closely with Banner and DegreeWorks reports for auto awarding process. Determine and ensure accuracy of student information and academic history with the understanding of course description, credit hours, programs, majors and schools.

Assure accurate responses to questions regarding student’s academic history. Guarantee that policies and procedures are followed and student needs are met through courteous and effective customer service. Follow through and solve academic dilemmas. Communicate with sometimes frustrated students.

Correspond and communicate with a variety of persons through letters, email, phone and in person contact. Work closely with the Graduation office and the Transfer Evaluation office.

Essential Responsibilities and Duties Continued
Preferred Qualifications

Education and work experience in related field within college student services preferred.

Banner and DegreeWorks knowledge.

Minimum Qualifications

Associate Degree
One (1) to three (3) years office experience.

*Note: One year of education equals 32 credit hours completed.

Substitutions for education/experience are allowable on a 1:1 basis.

Knowledge, Skills & Abilities

Knowledge, Skills & Abilities:
Ability to accurately input data.
Detail oriented.
Organize, multi task and manage priorities/work flow efficiently and productively.
Communicate effectively with students, staff, faculty and community members.
Make sound decisions.
Work effectively under pressure and meet deadlines.
Ability to resolve conflicts and create solutions.
Work with confidential material and sensitive matters with integrity, diplomacy and discretion.

Knowledge of:
College Catalog to include Academic requirements, course description, credit hours, programs, majors and schools.
College departmental policies and procedures, specific to job responsibilities.
Student Information Systems
PC compatible computer and Microsoft Productivity Suite Software (Access, Excel, and Microsoft Office) and internet, email, fax, phone and scanners
Word processing and spreadsheet software.
Graduation operations and procedures.
Family Educational Rights and Privacy Act.
Civility and Urbanity.

Successful candidate must have demonstrated knowledge of standard office practices and procedures; strong computer skills to include data entry; some knowledge of query language, programs and office applications; demonstrated ability to manage multiple assignments with competing priorities and deadlines so that all essential items are completed by established deadlines; demonstrated ability to process large volumes of work while maintaining a high level of accuracy; ability to adhere to strict deadlines; strong communication and analytical skills and the ability to quickly adjust to shifting priorities; strong organizational and interpersonal skills and the ability to interact comfortably and respectfully with all individuals in a diverse multicultural environment.

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities and special needs.

Non-Essential Responsibilities and Duties
Special Instructions

Office hours are 8:00 am to 4:30 pm. 29 hours a week.

Salt Lake Community College may complete a criminal background check on the finalist.

FLSA Non-Exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this position?
    • Newspaper
    • Ethnic Media
    • Chronicle of Higher Education
    • Professional Organization
    • SLCC Website
    • Referral Agency
    • Workforce Services
    • College Placement Center
    • Friend
    • Employee
    • SLCC Email
    • SLCC HR Office
    • Other (please specify below)
  2. If other referral source, please specify:

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume / Curr. Vitae
  2. Cover Letter
  3. Letters of Reference
  4. Other Doc